One Link Sign-up Event Customization

One Link Sign-up web application retrieves data based on column letters defined in the configuration. Therefore, all column header names can be customized. Please follow the steps below to set up the event sign-up web app:

1. Update Your Sheet Name

    The sheet name (e.g., Event Sign-up Example) will be shown in:

    and all page titles within the web app

2. Define Sign-Ups (Sign-up Tab)

    Use the Sign-up tab to specify when and how often each post is available.

    Required Columns:

• Date: Date and time the post is available (multiple entries can be created for the same post)

• Post: Name of the post. Details will be defined in the Post tab.

• Sign-up: This field is automatically updated by the web app when users sign up

3. Define Available Posts (Post Tab)

    Use the Post tab to list the roles or tasks details.    

    

      Required Columns:

• Post: The name of the post (must match the name used in the Sign-up tab)

• No. of hours: Duration of the post. Default is 1 hour

• No. of slots: Number of available sign-up slots for the post

• Contact ID: Email address of the post host. This is used to access the host view via the “Set up web app” function

• Contact: Name of the post host

4. Set Up Signer Information (Signer Tab)

    Update the Signer tab to define the information required from individuals signing up.

    

    

   Required Columns:

• ID: Email address of the signer (used to access the web app)

• Name: Name of the signer (entered during sign-up)

• Mobile No.: This is a customizable field—add or rename fields to collect additional information. All columns will be shown in the sign-up page.

5. Configure the Web App

    Go to Extensions > One Link Sign-up > Configure web app to set up and customize the web app configuration.

    Field Definitions:

• Sheet names: Names of the sheets (tabs) in your sign-up spreadsheet

• Columns: Column letters corresponding to data fields in the Post, Sign-up, and Signer tabs

• Delimiter in view definition: Delimiter used to separate column headers in different views (e.g., ;)

• Host view: Columns displayed in the host view (e.g., Date;Post;Name;ID;Mobile No.;Contact)

        

• Sign-up view: Columns shown to users when signing up (e.g., Date;Post;Contact)

        

• One Link Sign-up allows host to select posts when generating the sign-up page for each team. 

        

• Team view defines columns visible to teams (e.g., Date;Post;Name;Contact)

        

• x day intra: Shows sign-ups within the team for the next x days

• x day inter: Displays cross-team sign-ups for coordination in the next x days

One Link Sign-up Sign-in from Any Email Address

People without Google accounts can now access the One Link Sign-up.

For new installations, the native script authorization will include the "Send mail as you" permission. If this permission is granted, users will see a sign-in page below in the web app where they can enter their email address to receive a password-free access link.

If the host does not authorize the "Send mail as you" permission during web app setup, users will not see the password-free sign-in option.

If the host wants to enable this feature and allow email access, they can follow the steps below to grant the necessary permission:

1. Open the user sheet, go to Extension > Apps Scipt.

2. Go to Deploy > Manage deployments

3. Click the edit icon which will enable the deploy button below:

4. Click the Deploy button.

5. Click the Authorize access button

6. As in previous web app authorization, go through the steps from Choose an account > Advanced > Go to {your sheet name} (unsafe) > Continue > Allow.

7. Click the Done button and close the Apps Script page. People can now enter their email address to receive a password-free access link.